Instructions

Welcome to the LORI-VIII. It is an honour to have you here. Virtual conferences are not alien to most of us during the Covid-19 pandemic. In order for everyone to have a smooth experience of the LORI-VIII conference, please follow the instructions below as the meeting manual.

Instructions for all participants:

For the participants online, all sessions will be on Zoom. The Zoom meeting link, ID and password will be sent to every register by email one day in advance.

We will start the link 15 minutes before each session. Please enter the Zoom meeting with your own name.

Please do not publish the Zoom link on any public forum to ensure the smooth running of the conference. Please do not record the talks and the slides will be shared after the conference.

All participants except the speaker and the moderator will stay muted during talks. But if you can, please leave your video on when listening to a talk: it is much nicer for speakers to see the faces of their audience!

If you would like to ask a question during the Q&A session, please notify the moderator by using the ‘raise hand’ function, or the ‘chat’ function; you will then be unmuted (if there is time for questions). While during the Short Breaks, we will stay in the main Zoom room. You can communicate freely.

For social interaction during the conference, we will use the group function on Zoom. There will be two Breakout Room (60 minutes) available after all the lectures each day. The local chair will create breakout rooms when every Discussion Session starts. For the first three days, the first invited speaker and the three contributed speakers (two for Oct 18) will be in Break Room 1, while the second invited speaker and the rest of the contributed speakers will be in Break Room 2. The other participants can choose to enter either room or change to another room all by yourselves. You may of course also choose not to be in any breakout room.

‘Extra conversation breakout rooms’ are available. Participants can request a new breakout room for a conversation with friends.

It is possible to leave the Zoom meeting temporarily and come back for a later talk.

We sincerely hope that you will participate in the virtual social gatherings too.

For Wechat users: we will create a Wechat group for the conference; this allows for speedy communication if needed (for example, if some problem with Zoom arises).

Instructions for speakers:

Each invited talk will last at most 60 minutes and each presentation of a contributed paper will last at most 25 minutes.

There are two options for arranging your invited talk or presentation: 1. The talk takes 60 minutes and the presentation takes 25 minutes with no Q&A session. 2. The talk takes 55 minutes and the presentation takes 20 minutes, with a Q&A session of 5 minutes.

Because the conference takes place simultaneously in several different time zones, we need to be very strict about keeping the schedule, and therefore we cannot allow talks to take even a minute longer than the allotted time.

For the invited talks, a first notice will be given 15 minutes before the end of each talk (after 45 minutes): a bell will be ringed, and a second notice will be given 5 minutes before the end of each talk (after 55 minutes), indicating that it’s time to wrap up. When the time is really up (after 60 minutes), the bell is ringed and ringed.

For the presentations of contributed papers, a first notice will be given 5 minutes before the end of each talk (after 20 minutes): a bell will be ringed, indicating that it’s time to wrap up. When the time is really up (after 25 minutes), the bell is ringed again.

Please note that once the last bell is ringed, the moderator will mute the speaker and stop the screen sharing.

It is highly recommended to prepare slides that can be screen shared for your presentation.

The cultural event will be held once every day. Different Chinese traditional instruments will be played by students. They will be held in the conference room and on Zoom.

Thank you once again for participating in LORI 2021. We are looking forward to seeing you in Xi'an and on Zoom!